Every guest question, answered. Without you.
Your guests get one WhatsApp number. It answers them — at any hour, about their own event. You and your team save hours on every event.
You already know how this goes.
One event we ran took 506 messages from 110 guests in a single day. One in four arrived after 9pm or before 9am. One in four landed on a weekend.
At that point you are not a planner. You are a helpdesk. Of those 506 messages, 0.15% actually needed a human. The rest were answered, collected or filed automatically.
Three steps. No app for your guests.
Upload your guest list
Excel, or paste it in. Families, groups and events come across with it — no re-typing, no per-guest setup.
Guests get a message on WhatsApp
They RSVP, send travel details and upload IDs in the chat they already use. Nothing to download, no password to forget.
You watch the dashboard
RSVPs, travel gaps, room allocations, who still hasn’t replied. Everything in one place, updating as it happens.
Two AI agents, and everything around them.
The Concierge
Answers every guest on WhatsApp, 24×7, from your event’s own itinerary — not a script. 51,000 questions answered as of September 2026.
The Assistant
Ask in plain English — “collect the food preferences” — and get back a sheet and a reminder draft, ready to send.
Message Center
Broadcasts and scheduled sends to any group, with delivery logs.
Collection engine
RSVP, headcount, travel and IDs asked for in chat, read however they’re written, and chased automatically.
Documents read by AI
A photo of a passport becomes an arrival time and a hotel-ready PDF. 9,700 IDs read as of September 2026.
Travel & stay
Arrivals by day and mode, pickups and drivers, hotels and rooms — visible to whoever is on the ground.
Exports & reports
Guest sheets, ID PDFs and arrival manifests the hotel will actually accept.
Escalations
Anything the concierge can’t answer goes to a named person, with reminders and one-tap resolve.
“The team have always been there to support us and resolve issues, 24×7. We are now working with them on our second event, and they have consistently catered to all our needs. Every event we manage is different — WedHaven has been able to adapt and deliver accordingly.”Aradhana Sharma — Bread Butter Jamm Events, Mumbai
Before, we had a problem with Excel entries, bulk messages and following up the guest list. Now it’s easier and cost effective — important notifications go out within a second. We would like to use it for our future events too.
A big thank you for an amazingly helpful platform and for the frequent updates. These updates were helpful, but also integrated us tightly with the wedding.
You pay per event. That’s the whole model.
Start messaging your guests from ₹6,499. Collecting RSVPs and travel details, and the AI agents, come on higher plans — we’ll walk you through them on a demo.
- Pay for the wedding you’re running, not a seat you might not use
- No subscription, no per-guest cost, no annual lock-in
- Up to 1,000 guests included on every plan
- Upgrade any time, even mid-event
The questions planners actually ask.
Something else on your mind? Ask us on WhatsApp.
What is EventPax?
EventPax is a guest management platform for wedding planners: RSVPs, travel, rooms, IDs, and a 24×7 AI concierge.
Will my WhatsApp number get banned?
EventPax runs on the official WhatsApp Business API, not the unofficial bulk-messaging tools that get numbers blocked.
Can I run more than one wedding at a time?
Yes — one dashboard, every live event, on every plan.
Does it work for guests outside India?
Absolutely. Any guest with WhatsApp can use it, wherever they are.
Which plan do I need?
Basic lets you message your guests. Standard adds RSVP, travel and ID collection. Premium adds the AI concierge, escalations and the AI assistant. We’ll help you pick on a demo.
What if a guest asks something the bot can’t answer?
It goes straight to someone on your team, with the full chat attached, so they can reply without asking the guest to repeat themselves.
Can guests RSVP separately for each function?
Guests RSVP once for the whole wedding, so nobody has to answer the same question for every function.
Can the couple see what I’m paying vendors?
No. Vendor names, costs and payments are visible only to you. You choose what the couple and family can see when you invite them.
Can messages go from my own brand number?
Yes, as an add-on. Guests then see your agency’s name instead of ours.
How long does setup take?
About an hour to get your first event live. If you want messages to come from your own brand, allow a week for that.
Does it work for destination weddings?
Yes, absolutely. It keeps track of guests arriving from different cities, which hotel each of them is in, and their airport pickups.
Do guests need to download an app?
No. Everything happens on WhatsApp, which they already have.
Can I upgrade my plan mid-event?
Yes. Start small and upgrade any time, even while the event is running.
Does the concierge understand Hindi and other languages?
Yes. Guests can write in any language and the concierge will understand them. For now, it replies in English.
What if I have more than 1,000 guests?
Every plan includes up to 1,000 guests, and you can add more in blocks of 1,000.
What happens to guest data after the wedding?
All guest data, including ID documents, is deleted one month after the event.
Run your next wedding without being the helpdesk.
Twenty minutes on a call is usually enough to tell whether this fits how you work.