Your offsite. Without 200 WhatsApp messages.
Your colleagues get one WhatsApp number that answers them at any hour — buses, rooms, agenda, dress code. You get your inbox back, and one dashboard for who’s coming.
Right now, you are the helpdesk.
Bus timings, room sharing, food preferences, “did you get my ID?” The offsite lands on top of your real job, and every question comes to your personal WhatsApp.
It doesn’t have to. Across the events we’ve run, 1 in 4 guest messages arrive after 9pm or before 9am — and only 0.15% ever needed a person.
Three steps. No event experience needed.
Upload the employee sheet
The Excel you already have — names, teams and phone numbers. Nothing to set up per person.
Colleagues get a message on WhatsApp
They confirm, share travel details and send a photo of their ID — in a chat they already use. No app, no form, no password.
You see who’s coming
Headcount, rooms, buses and food preferences on one dashboard. Export it for finance or leadership in a click.
A quote you can forward for approval.
Tell us your headcount, dates and city. We’ll send a quote you can forward to finance.
- Priced per event — no annual subscription
- Not priced per employee
- Up to 1,000 employees included per event
- Add QR check-in or your company’s name on messages if you need them
Two AI agents, and an offsite that runs itself.
The Concierge
Answers every employee on WhatsApp, 24×7, from your offsite’s own agenda — not a script. Anything it can’t answer comes to you.
The Assistant
Ask “who hasn’t sent their ID?” in plain English and get back a sheet and a reminder draft, ready to send.
Nobody misses the bus
Buses, flights and pickups assigned, with reminders sent automatically.
Every ID in before travel
Employees send a photo; it’s read by AI and turned into a hotel-ready list.
Rooms, sorted
Who’s sharing with whom, in which hotel — without a spreadsheet.
A headcount you can trust
Live RSVPs and food preferences, by team and location.
Updates people actually read
Agenda changes and reminders on WhatsApp, not buried in email.
Reports for leadership
Attendance, travel and check-in reports in Excel or PDF.
Employee data, handled properly.
The question procurement will ask, answered before they ask it.
Only your team sees it
Access is by invitation, and you choose what each person on your team can see.
Deleted after the event
All employee data, including ID documents, is deleted one month after the event.
Official WhatsApp API
Messages go through WhatsApp’s official Business API — not unofficial bulk tools.
Nothing to install
Employees don’t download an app or create a login. Nothing new for IT to approve on their phones.
Need more detail for your IT or procurement team? Ask us on WhatsApp.
The questions HR teams actually ask.
Something else on your mind? Ask us on WhatsApp.
What is EventPax?
EventPax is a guest management platform for HR teams running offsites and company events: RSVPs, travel, rooms, IDs, and a 24×7 AI concierge.
How much does it cost?
It depends on your headcount and what you need. Tell us your dates and numbers, and we’ll send a quote you can forward to finance.
Do employees need to download an app?
No. Everything happens on WhatsApp, which they already have.
Can messages come from our company name?
Yes, as an add-on. Employees then see your company’s name instead of ours.
What if an employee asks something the bot can’t answer?
It goes straight to someone on your team, with the full chat attached, so they can reply without asking the employee to repeat themselves.
Can our event agency use it too?
Yes. Invite them as a co-host and they can run the logistics while you keep the overview.
Do I need event-planning experience?
No. If you can share an Excel sheet, you can run it. We’ll help you set up your first event.
What happens to employee data after the event?
All employee data, including ID documents, is deleted one month after the event.
How long does setup take?
About an hour to get your first event live. If you want messages to come from your company’s name, allow a week for that.
Can we use it for more than one event?
Yes. Offsites, townhalls, family days — each event gets its own list, schedule and reports.
Does the concierge understand Hindi and other languages?
Yes. Employees can write in any language and the concierge will understand them. For now, it replies in English.
Will our WhatsApp number get banned?
EventPax runs on the official WhatsApp Business API, not the unofficial bulk-messaging tools that get numbers blocked.
Run the offsite. Not the helpdesk.
Twenty minutes on a call is usually enough to see whether this fits your next offsite.